Swimathon Help

Quick guide for assistants, coaches, and session setup.

This page explains how to log laps, add swimmer identifiers, create and manage sessions, assign swimmers, reorder swimmers, and control session start, stop, and restart.

Lap Logging

How to log laps

Go to Swim Tracking → Lap Logger.
Select the correct Session.
Select the correct Lane.
Find the swimmer in the lane card.
Press Log Lap.

When a lap is logged, the page updates the swimmer’s:

Total laps
Total distance
Last split time

After logging a lap, the swimmer’s lap button enters a short cooldown so accidental double taps do not log again too quickly.

How to add or update identifiers

Identifiers are helpful for quickly spotting swimmers on deck or in the water.

Examples:

Red cap
Blue goggles
Black suit

Find the swimmer card on the lane page.
Type into the Visual Identifier field.
Press Update.

Important notes

If the session has not started, lap logging is disabled; however, it is the perfect time to add visual identifiers.
If the swimmer has completed the target distance, the lap button changes to completed.
If a swimmer is close to the end, the page may highlight them as near finish.

Session Management

Creating a session

Go to Swim Tracking → Sessions.
Select Create Session.
Enter the session details.

Main fields:

Name
Lanes
Scheduled Start
Duration
Target Distance
Pool Length

Optional settings:

End when duration complete
Enable Pace Time
Enable Stroke Count
Use Start Interval
Public session

Editing a session

Go to Sessions.
Select Edit on the session.
Update the fields you need.
Save the session.

If a session was created from a locked template, some settings may not be editable.

Applying templates

On Create Session, choose a template from the Template dropdown.
Press Apply Template.
The template values will populate the session form.

Templates are useful for quickly creating repeat sessions with the same lane count, duration, distance, pace, stroke count, public setting, and optional start interval settings.

Assignments

Assigning swimmers to lanes

Open the session.
Go to Assignments.
Choose a swimmer for a lane.
Optionally add a display identifier.
Press Assign.

You can also filter swimmers by group before assigning them.

Reordering swimmers in a lane

Use the lane reorder controls to move swimmers up or down inside the lane.

This helps organize the lane visually.
This is also important if you are using start intervals.

Reordering uses lane order values so swimmers can be arranged safely without duplicate order conflicts.

Start, Stop, and Restart Sessions

Start Session

Begins the session
Starts the session clock
Enables lap logging

Stop Session

Stops active logging
Preserves current session data

Restart Session

Resets the session start state
Clears lap logging progress for that session

Ended Sessions

Ended sessions should no longer allow logging.
The session clock should stop at the actual session end time.

The lane page clock should respect the real session end time instead of continuing to run after completion.

Using Start Intervals

Start intervals let swimmers in the same lane begin one after another using a set number of seconds.

Example with a 10 second interval:

Swimmer 1 starts immediately
Swimmer 2 starts at +10 seconds
Swimmer 3 starts at +20 seconds
Swimmer 4 starts at +30 seconds

To use this feature:

Enable Use Start Interval on the session or template.
Set the Start Interval Seconds.
Order swimmers correctly within each lane.

On the lane page, swimmers who are not yet ready should show as waiting until their turn begins.

Quick Tips

Create and check sessions before swimmers get in the water.
Assign swimmers to the correct lanes before starting.
Use identifiers if swimmers are hard to distinguish.
Use lane order carefully if you are using start intervals.
Restart only if you truly want to reset the session progress.
Keep a paper backup during rollout if needed.